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Privacy Policy

Last Updated: 8th June 2025

At Fore Competitions we are committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and share your personal information when you use our website at [our Website URL] (“Website”) and our subscription-based prize competition service (“Service”).

We are the data controller responsible for your personal data.

1. Who We Are

Fore Competitions operates the Service. We are a company registered in [England and Wales under company number [our Company Registration Number]. Our registered address is [our Registered Address]. You can contact us about privacy matters via [Your Privacy Specific Email Address, e.g., privacy@[yourcompanyname].co.uk] or through our contact form on the Website.

2. The Data We Collect About You

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store, and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data: includes first name, last name, title, date of birth, and gender.
  • Contact Data: includes billing address, delivery address, email address, and telephone numbers.
  • Financial Data: includes bank account and payment card details. (Note: We do not store full payment card details; these are handled by our secure payment processor.)
  • Transaction Data: includes details about payments to and from you and other details of products and services you have subscribed to from us.
  • Technical Data: includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this Website.
  • Profile Data: includes your username and password, subscriptions made by you, your interests, preferences, feedback, and survey responses.
  • Usage Data: includes information about how you use our Website and Service.
  • Marketing and Communications Data: includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use, and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.

3. How Your Personal Data is Collected

We use different methods to collect data from and about you, including through:

  • Direct interactions. You may give us your Identity, Contact, Financial, and Profile Data by filling in forms or by corresponding with us by post, phone, email, or otherwise. This includes personal data you provide when you:
    • apply for our Service;
    • create an account on our Website;
    • subscribe to our publications or newsletters;
    • request marketing to be sent to you;
    • enter a competition or promotion; or
    • give us feedback or contact us.
  • Automated technologies or interactions. As you interact with our Website, we will automatically collect Technical Data about your equipment, Browse actions, and patterns. We collect this personal data by using cookies, server logs, and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our Cookie Policy [Link to your Cookie Policy – highly recommended to have a separate one] for more details.
  • Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below:
    • Technical Data from analytics providers such as Google Analytics.
    • Contact, Financial, and Transaction Data from providers of technical, payment, and delivery services such as [Name of your payment processor(s), e.g., Stripe, PayPal].
    • Identity and Contact Data from data brokers or aggregators [if applicable].
    • Identity and Contact Data from publicly available sources such as Companies House and the Electoral Register [if applicable].

4. How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you (e.g., providing the subscription service).
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests (e.g., improving our services, preventing fraud).
  • Where we need to comply with a legal obligation (e.g., tax compliance).
  • Where you have given us explicit consent to do so.

We use your personal data for the following purposes:

Purpose/Activity Type of Data Used Lawful Basis for Processing
To register you as a new customer Identity, Contact Performance of a contract with you
To process and deliver your subscription (including managing payments and prize delivery) Identity, Contact, Financial, Transaction, Profile Performance of a contract with you; Necessary for our legitimate interests (recovering debts due to us)
To manage our relationship with you (e.g., notifying you about service changes, asking for reviews) Identity, Contact, Profile, Marketing & Comms Performance of a contract with you; Necessary to comply with a legal obligation; Necessary for our legitimate interests (keeping our records updated and studying how customers use our products/services)
To enable you to participate in a prize draw/competition Identity, Profile, Usage Performance of a contract with you
To administer and protect our business and this Website (e.g., troubleshooting, data analysis, testing, system maintenance) Technical, Usage, Identity Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, preventing fraud and in the context of a business reorganisation or group restructuring exercise)
To deliver relevant website content and advertisements to you and measure the effectiveness of the advertising Identity, Contact, Profile, Usage, Marketing & Comms, Technical Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)
To make suggestions and recommendations to you about goods or services that may be of interest to you Identity, Contact, Technical, Usage, Profile Necessary for our legitimate interests (to develop our products/services and grow our business)
To send you marketing communications where you have consented to receive them Contact, Profile, Marketing & Comms Consent (where required); Necessary for our legitimate interests (to develop our products/services and grow our business)

Export to Sheets

5. Marketing Communications

You will receive marketing communications from us if you have requested information from us or subscribed to our Service and, in each case, you have not opted out of receiving that marketing.

We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.

You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time.

6. Disclosures of Your Personal Data

We may share your personal data with the parties set out below for the purposes described in section 4 above:

  • Internal Third Parties: Other companies within our group acting as joint controllers or processors and who are based in [e.g., the UK] and provide IT and system administration services and undertake leadership reporting.
  • External Third Parties:
    • Service providers acting as processors who provide IT and system administration services, payment processing, prize delivery, and customer support. Examples include [e.g., Stripe, PayPal, your web hosting provider, email marketing platform, delivery couriers].
    • Professional advisers including lawyers, bankers, auditors, and insurers who provide consultancy, banking, legal, insurance, and accounting services.
    • HM Revenue & Customs, regulators, and other authorities based in the United Kingdom who require reporting of processing activities in certain circumstances.
    • Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

7. International Transfers

We store your personal data within the UK. If we ever transfer your personal data outside the UK/EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the UK authorities.
  • Where we use certain service providers, we may use specific contracts approved for use in the UK which give personal data the same protection it has in the UK.
  • Where we use providers based in the US, they may be part of the Data Privacy Framework which requires them to provide similar protection to personal data shared between the UK and the US.

8. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

9. Data Retention

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting, or other requirements.

10. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

  • Request access to your personal data (commonly known as a “data subject access request”).
  • Request correction of the personal data that we hold about you.
  • Request erasure of your personal data.
  • Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.
  • Request restriction of processing of your personal data.
  • Request the transfer of your personal data to you or to a third party.
  • Withdraw consent at any time where we are relying on consent to process your personal data.

If you wish to exercise any of the rights set out above, please contact us at [our Privacy Specific Email Address, e.g., privacy@[yourcompanyname].co.uk].

No fee usually required: You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

What we may need from you: We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond: We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Right to complain: You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

11. Changes to This Privacy Policy

We keep our Privacy Policy under regular review. This version was last updated on [Insert Date – e.g., 8th July 2025]. Historic versions can be obtained by contacting us.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

  • By email: info@forecompetitions.co.uk